The Bookkeeper is responsible for recording and maintaining financial transactions, such as purchases, expenses, invoices, and payments. They will record financial data into general ledgers, which are used to produce the balance sheet and income statement. This role requires someone who is dedicated to honoring Christ in everything they do and is able to maintain the upmost confidentiality in business matters.
This is a part time position that is paid on an hourly basis.
Required Spiritual Qualities
It is expected that the bookkeeper will …
- Acknowledge Christ as Savior and seek to live life as His disciple.
- Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God—our standard for faith and practice.
- Believe and actively support the school’s Statement of Faith.
- Demonstrate a desire for spiritual growth as evidenced by his or her prayer life, Bible study, and spiritual outreach to others.
- Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40). This includes being committed to God’s biblical standards for sexual conduct.
- Evidence of the fruit of the Spirit in dealing with people
- Have a conviction that God has led him or her to work at a Christian School.
- Actively participate in a local Bible-believing church.
Required Professional Qualities
It is expected that the bookkeeper will ….
- Have knowledge and understanding of the business side of nonprofit organizations and have the organizational skills and ability to work with people, projects, and resources.
- Have bookkeeping experience.
- Demonstrate a reasonable level of computer literacy, having a basic proficiency in word processing, using Quickbooks, creating and using spreadsheets, e-mailing, managing databases, and accessing the Internet.
- Willing to investigate/learn new software platforms as needed or identified by school administration.
Required Personal Qualities
It is expected that the bookkeeper will …
- Possess the necessary customer service and public relations skills to speak with school families, vendors, and contractors.
- Know office procedures and methods, including those related to social communications skills and the general public.
- Meet everyday stress with emotional stability, objectivity, and optimism.
- Sign and live by the school’s lifestyle statement as a condition for employment and continued employment ministry.
- Be a self-starter with a high energy level.
- Display friendliness and a good sense of humor.
- Display courtesy and patience in dealing with others.
- Defend principles and conviction in the face of pressure or other influence.
- Recognize his or her own mistakes and take measures to correct them.
- Be a team player.
- Use acceptable English in written and oral communication. Speak with clear articulation.
- Respectfully submit and be loyal to the constituted authority.
- Try to appreciate and understand the uniqueness of the community.
- Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
Essential Job Functions—Accountabilities
It is expected that the bookkeeper will …
Spiritual Leadership
- Integrate biblical principles and the Christian worldview throughout the workplace.
- Maintain high standards of ethics, honesty, and integrity in all personal and professional matters.
- Follow the Matthew 18 principle in dealing with conflict with students, parents, staff, and administration.
- Involve parents in prayer and volunteerism as appropriate.
Administrative Leadership
- Have the ability to follow prescribed procedures in the accounts payable and accounts receivable processes.
- Oversee the maintenance of up-to-date and accurate computerized records for all financial transactions.
- Respect professional ethics that require confidentiality concerning the sharing of information about children, parents, or staff.
- Inform the administration promptly if unable to fulfill any assigned duty.
- Deal directly and frankly with the school administration in an earnest effort to resolve differences of opinion when they exist.
Professional Responsibilities
It is expected that the bookkeeper will …
General Duties
- Maintain the accounts payable and receivable systems for the school.
- Supervise all maintenance of appropriate financial records and procedures for any and all extracurricular activities.
- Work with the Head of School to maintain an effective record and acknowledgment system of all donations.
Budget
- Prepare, in collaboration with the board treasurer, annual income and expense budgets for board approval.
- Advise the school administration and school board of actual spending compared to budget.
- Advise the school administration of trends in receipts and disbursements.
Disbursements
- Process all financial disbursements within budget and financial constraints.
- Maintain relationships with vendors.
Receipts
- Receipt all transactions, including tuition, donations, and payments from vendors.
Banking
- Maintain a favorable banking relationship. Negotiate all banking transactions.
- Negotiate with vendors of credit cards and electronic funds transfers.
- Keep authorized signers for financial accounts/transactions current.
Personnel
- Process all payroll functions.
- Prepare annual financial pages for employee contracts.
Reports
- Provide financial statements to the Head of School and/or Board.
Legal/Audit/Records
- Keep current on IRS regulations, and effectively implement them.
- Engage in the preparation of quarterly and annual IRS forms.
- Prepare financial statements and all supporting schedules in preparation for the annual audit or financial review.
- Work with auditors and accountants to file all tax documents promptly.
- Account for all restricted contributions consistent with the donors’ instructions.
- Maintain records of fixed assets and depreciation or amortization.
- Maintain a file of all signed contracts.
- Prepare important documents for storage in the school’s safety deposit box and financial records storage area.
Additional Duties or Responsibilities
It is expected that the Bookkeeper will...
- Recognize the need for good public relations. Represent the school in a favorable and professional manner to the school’s constituency and the general public.
- Supervise, monitor, and file all E-rate applications, Federal Title reimbursement applications, and state textbook reimbursement applications as applicable.
- Perform any other duties that may be assigned by the administration.
Assist the school administration in promoting a comprehensive brand for the school.
